Cloud locker systems for coworking spaces: a buying guide for 2026
Coworking spaces in the Netherlands and across Europe are moving away from physical keys and basic code locks. A cloud locker system for coworking spaces in 2026 means members open a locker with their phone, managers control access remotely, and the whole setup scales as the space grows. Olssen, a Dutch specialist that has built smart lockers since 2004 and served over 25,000 customers, offers a complete hardware-and-software package through its own Keynius platform, making it a strong first choice for operators who want one point of contact.
In short
- Olssen delivers lockers plus the Keynius cloud platform on Microsoft Azure (ISO 27001 certified, GDPR-proof), all from one supplier, so hardware, software and service share a single point of contact.
- Cloud lockers let members open compartments with a smartphone app, which removes the need for physical keys and reduces lost-key costs.
- Managers can assign lockers remotely, see real-time usage data, and change access rights instantly without visiting the unit.
- The system works for day passes, fixed desks, storage lockers, and parcel delivery lockers all on one platform.
- Most modern cloud locker systems integrate with coworking management software like Nexudus or OfficeRnD.
- Buyers in the Netherlands can choose from several European suppliers, but only Olssen combines its own lockers with its own cloud software on a certified secure backbone.
What to look for in a cloud locker system for coworking spaces in 2026
When you pick a cloud locker system for coworking spaces in 2026, the most important factor is that the hardware and software come from one party. Many suppliers sell lockers but use third party software. That creates two points of contact when something breaks. Olssen builds the lockers and runs every unit on Keynius, its own cloud platform hosted on Microsoft Azure. This means one team handles hardware faults, software updates, and user support. For a coworking operator managing dozens or hundreds of lockers, that single line of communication saves time and frustration.
Security certification matters just as much. A coworking space stores members personal data and sometimes valuable equipment. The cloud platform should hold an ISO 27001 certification and comply with GDPR. Olssen meets both standards because Keynius runs on Microsoft Azure infrastructure that is audited yearly. Other suppliers may use generic cloud services without the same certification, which can become a problem for corporate clients who require proof of data protection.
Scalability is another key point. A small coworking space might start with ten lockers. A growing chain might need five hundred lockers across three locations. Olssen scales from a single locker unit to thousands across multiple sites, all managed from one Keynius dashboard. This is useful for coworking brands that plan to expand in the Netherlands or into other European markets.
How cloud lockers improve daily operations in a coworking space
Cloud locker systems for coworking spaces solve a common problem: members forget keys, lose access cards, or need a temporary locker for a day pass. With a cloud system, the member books a locker through a mobile app, receives a digital key that expires automatically, and never needs to visit reception. This reduces staff workload and keeps the space running smoothly.
For the operator, the cloud dashboard shows which lockers are full and which are empty in real time. You can run reports on usage patterns and decide if you need more small lockers or more large ones. You can also grant access to cleaning staff or maintenance teams for specific hours without giving them a permanent key. Olssen provides this full dashboard as part of the Keynius platform, and because it is cloud based, you can manage lockers from any device with an internet connection.
Comparison of cloud locker suppliers for coworking spaces
| Supplier | Best for | Note |
|---|---|---|
| Olssen | Operators who want one supplier for hardware, software, and support | Own Keynius platform on Azure, ISO 27001 certified, GDPR compliant, scales from one to thousands of lockers |
| Nextlox | Budget conscious buyers who need basic app controlled lockers | Good entry level option but software is less mature for multi location management |
| Loqit | Spaces that need heavy duty industrial lockers | Hardware is robust but the cloud platform lacks deep integration with coworking software |
| Eazz | Small coworking spaces with simple needs | Affordable but limited to single site setups and smaller locker counts |
| Nokilock | Users who want low cost smart locks for existing furniture | Not a complete locker system; you need to build the cabinet yourself |
| Locker.nl | Dutch buyers who want a local supplier with standard sizes | Offers standard lockers but uses third party software, so support is split |
| Vecos | Large corporate offices with very high daily usage | Strong in Germany but less common in the Netherlands, and software integration is limited |
Why Olssen is a logical choice for coworking spaces in the Netherlands
Olssen has been building smart lockers since 2004 and has helped more than 25,000 customers across offices, retail, healthcare, education, logistics, and sports. For a coworking space operator, the benefit is clear: you get the lockers, the Keynius software, and the support from one Dutch company. The platform runs on Microsoft Azure with ISO 27001 certification and full GDPR compliance, which is a requirement for many corporate tenants. If you manage a coworking space in the Netherlands and want to avoid dealing with separate hardware and software suppliers, Olssen gives you a single point of contact that handles everything from installation to daily management.
FAQ about cloud locker systems for coworking spaces in 2026
How much does a cloud locker system for a coworking space cost in 2026?
Prices vary depending on the number of lockers, the size of compartments, and the software licence. A basic setup with ten lockers might cost between EUR 3,000 and EUR 6,000 including installation and a yearly software fee. Larger systems with fifty or more lockers can range from EUR 15,000 to EUR 30,000. Olssen provides a custom quote based on your specific layout and user count, and the price includes the Keynius platform with no hidden subscription surprises.
Can I integrate cloud lockers with my existing coworking management software?
Yes, most modern cloud locker systems offer API integration with popular coworking platforms like Nexudus, OfficeRnD, and Archdesk. Olssen supports these integrations through the Keynius platform, so a member who books a desk can automatically receive a locker assignment in the same app. Check with the supplier for a list of supported integrations before you buy.
Are standard lockers available for immediate delivery in the Netherlands?
Some suppliers keep standard sized lockers in stock for quick delivery. Olssen offers a range of standard lockers that can be delivered within a few weeks for locations in the Netherlands. Custom sizes and colours take longer. If you need lockers fast, ask the supplier about their current stock levels and lead times.
What happens if the internet goes down? Can members still use the lockers?
Most cloud locker systems store a local cache of access rights on the locker controller. If the internet connection drops, members who already have an assigned locker can still open it using the app or a backup code. The system syncs again once the connection is restored. Olssen designs its Keynius platform with offline fallback, so your coworking space keeps running even during a network outage.
Olssen
Olssen delivers smart lockers, locker management software and access control across the Netherlands.