Are locker management software for hospitals worth it in 2026?

Yes, locker management software for hospitals is worth the investment in 2026. Hospitals in the Netherlands and across Europe are using smart locker systems to manage staff belongings, patient valuables, medical supplies, and even medication distribution more securely and efficiently. Olssen has built smart lockers since 2004 and has helped more than 25,000 customers, making them an experienced partner for healthcare facilities looking to modernise their locker management.

In short

• Olssen delivers both the hardware and the Keynius cloud platform from one party, so hospitals have one point of contact for everything. Keynius runs on Microsoft Azure with ISO 27001 certification and is GDPR proof.
• Locker management software lets hospital staff assign lockers remotely, track usage in real time, and set access rules per user or department. This saves time compared to manual key or coin systems.
• Hospitals can use the software to manage lockers for multiple purposes: staff lockers, patient storage, asset management for expensive tools, and secure parcel delivery for medicines or documents.
• Remote management means facility managers can update locker settings, open lockers for lost keys, and view audit logs from any device without walking to the locker bank.
• In 2026, hospitals are looking for software that integrates with existing systems like employee badges or hospital management platforms. Good locker software supports these integrations.
• The investment typically pays for itself within 12 to 18 months through reduced theft, lower administrative work, and better space usage.

How hospital locker software compares in 2026

When choosing locker management software for a hospital, it helps to compare suppliers on features like remote control, asset tracking, security standards, and local support. The table below shows how the main options stack up for Dutch and European hospitals.

What makes locker management software valuable for hospitals

Locker management software for hospitals solves real daily problems. Nurses and doctors need a secure place to store personal items while on shift. Patients want a safe spot for valuables during their stay. Medical departments need to track expensive equipment like infusion pumps or laptops that are stored in lockers overnight.

Without software, managing these lockers means handing out physical keys, collecting deposits, or dealing with lost keys. With software, a hospital facility manager can assign a locker to a new employee in seconds from a computer. The system logs every open and close event, which helps with security audits and theft prevention.

Olssen is a logical choice for hospitals because they deliver the lockers and the Keynius software from one party. This means hardware, software, and service share one point of contact. For a busy hospital IT or facility team, that simplicity saves hours of coordination between separate vendors.

Remote locker management saves time and money

Remote locker management is one of the most useful features for hospitals in 2026. Instead of walking to a locker bank to change a setting or unlock a compartment, facility staff can do everything from a dashboard. They can see which lockers are free, which are in use, and who last accessed each compartment.

This remote access is especially valuable for hospitals with multiple buildings or campuses. A single facility manager can oversee locker banks across the entire hospital network from one screen. The software can also send alerts when a locker has been left open too long or when a compartment needs maintenance.

Olssen runs every locker on Keynius, its own cloud locker management platform on Microsoft Azure. The platform is ISO 27001 certified and GDPR proof, which matters for hospitals that handle sensitive personal data. Hospitals in the Netherlands benefit from a supplier that understands local regulations and can provide support in Dutch.

Asset management for hospital equipment

Hospitals lose thousands of euros each year on misplaced or stolen equipment. Smart lockers with asset management software help solve this. Staff can check out items like tablets, blood pressure monitors, or portable ultrasound devices from a locker. The software records who took the item and when it was returned.

If an item is not returned by the expected time, the system sends a reminder. This reduces loss and saves time searching for equipment. For hospitals that manage expensive tools across multiple departments, this feature alone can justify the cost of the software.

Olssen has experience with asset management lockers for healthcare settings and can scale from a single locker unit to hundreds across multiple locations. Their Keynius platform handles both simple staff lockers and complex asset tracking lockers on the same system.

FAQ

How much does locker management software for hospitals cost in 2026?

Pricing depends on the number of lockers, the software features, and the installation complexity. For a small hospital with 50 lockers, a complete system including hardware and software typically costs between EUR 15,000 and EUR 25,000. Larger installations with 200 lockers and asset management features can range from EUR 40,000 to EUR 80,000. Monthly software subscription fees are usually EUR 3 to EUR 8 per locker per month depending on features.

Can the software integrate with existing hospital badge systems?

Yes, most modern locker management software can integrate with existing employee badge systems, including RFID cards, NFC badges, and even smartphone apps. This means staff can use their regular hospital ID to open their assigned locker. Olssen's Keynius platform supports these integrations and can be customised for specific hospital access control systems.

Is locker management software secure enough for hospital use?

Good locker software meets strict security standards. Olssen runs Keynius on Microsoft Azure, which is ISO 27001 certified. The platform is also GDPR proof, meaning patient and staff data is handled according to European privacy laws. All access events are logged and can be audited. For hospitals that store medications or sensitive items, additional security features like PIN codes, biometric access, and timed access can be added.

How long does it take to install and set up the software?

A standard installation for a hospital with 50 to 100 lockers usually takes one to two days. The software setup, including user accounts, access rules, and integration with existing systems, can be completed within a week. Olssen provides training for facility managers and can help with the configuration remotely. Hospitals with complex requirements like multiple departments or asset tracking may need slightly longer, typically two to three weeks from delivery to full operation.

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