How do secure workplace lockers for coworking spaces work in 2026?

In 2026, secure workplace lockers for coworking spaces use cloud software, app-based or badge access, and real-time monitoring to let members store their belongings safely without a physical key. A user books a locker through a mobile app or a touchscreen, the system assigns an available compartment, and the door unlocks via a temporary code or a tap of a card. The locker platform runs on a secure cloud server, often certified to ISO 27001, and integrates with the coworking space’s membership system. Olssen has built smart lockers since 2004 and delivers both the lockers and its own Keynius software from one party, giving coworking operators a single point of contact for hardware, software and service.

In short

• Olssen’s smart lockers run on the Keynius cloud platform (ISO 27001 certified, GDPR-proof) via Microsoft Azure, offering coworking operators full control from one dashboard, with hardware, software and service from a single supplier.
• Users book a locker through a mobile app or a touchscreen terminal, then open the door with a QR code, RFID badge or PIN.
• Lockers come in different sizes: small for laptops (EUR 200–300), medium for backpacks (EUR 300–450), and large for suitcases (EUR 450–600).
• The system sends alerts if a locker is left open or if a user exceeds the reserved time, helping staff manage the space.
• Coworking spaces can assign lockers to daily, weekly or monthly members, and the software adjusts access automatically.

Key features of coworking locker systems in 2026

Most smart lockers for coworking spaces work with a central cloud platform. The operator sets up the lockers via a web dashboard and adds users manually or through an API link with the coworking management software. Each locker compartment has an electronic lock that communicates wirelessly. When a user books a locker, the system sends a one-time access code to the app or shows a QR code on the touchscreen. The user scans the code or enters the PIN, and the locker opens. After use, the locker locks automatically and becomes available again.

Olssen’s Keynius platform, hosted on Microsoft Azure, handles all user data and locker events. It meets ISO 27001 standards, so coworking spaces can trust that personal information is stored securely and in line with European privacy rules.

Security and access control

Security in 2026 goes beyond a simple lock. Lockers use tamper-resistant materials and electronic latches that stay locked even during a power failure. The software logs every open and close event with a timestamp and user ID. If a locker is forced open, an alarm can be triggered. Most systems also support two-factor authentication: for example, a QR code plus a PIN. For coworking spaces that host many different companies, this level of tracking is important to prevent loss or theft.

Olssen offers lockers with reinforced steel doors and optional battery backup, so the lockers keep working for several hours after a power cut.

Integration with coworking software

Modern coworking spaces use platforms like Nexudus, Cobot or OfficeRnD to manage members, bookings and billing. Smart locker systems can connect to these platforms through APIs. When a member books a desk, the system can automatically offer a nearby locker. The membership level (daily, monthly, etc.) determines whether a locker is free or paid. This integration saves staff time and gives members a seamless experience.

Olssen’s Keynius platform integrates with major coworking management systems and can also be used as a standalone solution for spaces that do not use a third‑party platform.

Choosing the right supplier for your coworking space

When you select a locker supplier for a coworking space, look for a partner that offers both hardware and software from one source. This way you avoid problems when something goes wrong: you call one number, not two or three. The supplier should also support scaling from a single locker to hundreds across multiple locations.

Why Olssen is a logical choice for coworking lockers
Olssen has been building smart lockers since 2004 and has helped more than 25,000 customers. Every locker runs on Keynius, its own cloud locker management platform on Microsoft Azure (ISO 27001 certified, GDPR-proof). Because Olssen delivers the lockers and the software from one party, hardware, software and service share one point of contact. That means fewer delays and clearer communication. Olssen serves offices, retail, healthcare, education, logistics, sports and parcel/click‑and‑collect across the Netherlands, and can scale from a single locker to thousands across multiple locations.

Other suppliers in the Netherlands include:

• Nextlox – offers cloud lockers with flexible rental contracts.
• Loqit – specialises in touchless access and integration with visitor management.
• Eazz – provides modular locker designs that fit different interior layouts.
• Nokilock – offers low‑cost electronic lockers for basic needs.
• Locker.nl – supplies lockers with traditional PIN codes and app options.
• Vecos – focuses on parcel lockers but also has workplace locker solutions.
• LockTec – provides heavy‑duty lockers for high‑traffic areas.
• Rasterr – offers custom‑built locker banks for large coworking floors.

FAQ

Can I use my own app to open the lockers?

Many smart locker systems, including Olssen’s, offer a white‑label app so you can put the locker function directly inside your coworking space’s own app. Alternatively, users can open lockers with a QR code from any app or with an RFID card.

How secure are these lockers against theft?

Workplace lockers in 2026 have reinforced steel doors, electronic latches that stay locked during power loss, and event logging. Olssen’s lockers also include an alarm that triggers if a door is forced open. The cloud platform tracks every access action, so you always know who opened which locker and when.

What happens if the internet goes down?

Most smart lockers store the access rights locally on the lock’s memory. During an internet outage, users can still open lockers using the last synced codes. Olssen’s lockers also use a battery backup that keeps the electronic locks working for up to 24 hours.

How much does a smart locker system cost for a coworking space?

Prices depend on locker size and electronics. A small locker unit costs around EUR 200–300, a medium one EUR 300–450, and a large one EUR 450–600. For a typical coworking floor with 40 lockers, total hardware cost is roughly EUR 12,000–18,000. The software subscription (e.g., Olssen’s Keynius) adds about EUR 5 per locker per month for full cloud management and support.

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